In this article we’ll go through “Excel Chat GPT Prompts”. ChatGPT can change the way you normally work in Excel. It’s not possible to remember all the formulas all the time. Do you frequently find yourself looking for a particular Excel formula you require and It might be annoying to waste time on Google looking for answers. 

ChatGPT prompts can solve all your Excel problems and increase your optimisation in less time. ChatGPT is an A.I language model that has taken the globe by storm. We’ll look at how to use this potent feature in this post to simplify using Excel on a daily basis and to quickly and easily find answers to challenging queries.

To get the most out of ChatGPT, all you have to do is to learn how to use powerful prompts. We’ll give you the most helpful ChatGPT instructions for Excel in this article.

How to embed ChatGPT with excel ?

You’ll need an API key from OpenAI in order to utilize ChatGPT with Excel. You can connect to any accessible AI model after you have your API key. You can also use ChatGPT directly with proper prompts for your specific problem.

Advantage of Excel Chat GPT Prompts

Get any Formula : just right whatever problem you’re facing with right prompts and then Chatgpt will generate you, excel formula based on your problem. 

Data Searching: ChatGPT can help you find specific data your searching, which can help you with quick data analysis. Based on the data in your spreadsheet, ChatGPT will give you a response. When working with enormous datasets, this can be extremely useful. Your data can be instantly analyzed by ChatGPT to reveal the data you need and can save a lot of time. 

Productivity : ChatGPT can save a lot of time by generating responses as quickly as possible and reduce the chance of having errors. Through all this ChatGPT can increase the productivity of a person. 

Knowledge : ChatGPT can help you to gain knowledge about Excel by Introducing formulas which you don’t know exist. 

List of  optimized prompts for Excel! These prompts are designed to cover a wide range of tasks and functions in Excel :

Basic Functions

  1. Calculate the sum of a range of numbers.
  2. Find the average of a set of values.
  3. Count the number of cells that contain text.
  4. Calculate the product of a range of numbers.
  5. Display the maximum value in a range.
  6. Show the minimum value in a dataset.
  7. Find the median of a series of numbers.
  8. Count the number of cells that are not empty.
  9. Calculate the percentage change between two values.
  10. Round a number to a specific decimal place.
  11. Use the IF function to categorize students as pass/fail based on their scores.
  12. Combine text from different cells using CONCATENATE or CONCAT.
  13. Calculate compound interest using the PMT function.
  14. Apply VLOOKUP to find product information based on a code.
  15. Implement nested IF statements to assign performance grades.
  16. Develop a custom formula to calculate employee bonuses based on performance.
  17. Create a formula to allocate budget across departments based on various factors.
  18. Design a formula to assign grades to students based on a custom grading scale.
  19. Develop a formula to calculate project completion time based on historical data.
  20. Create a formula to generate a unique ID for each customer by combining information.

Data Manipulation

  1. Sort a column of data in ascending order.
  2. Filter data based on a specific criterion.
  3. Remove duplicates from a dataset.
  4. Transpose rows into columns or columns into rows.
  5. Concatenate text from different cells.
  6. Extract text using the MID function.
  7. Convert text to uppercase/lowercase.
  8. Replace specific text in a cell.
  9. Split text into different columns using delimiters.
  10. Convert a date into a different date format.
  11. Extract the first word from a sentence using the LEFT and FIND functions.
  12. Convert text to uppercase while preserving proper nouns.
  13. Use the SUBSTITUTE function to replace specific words in a sentence.
  14. Combine text from multiple cells with line breaks using the CONCATENATE function.
  15. Remove leading zeros from numbers stored as text using the VALUE function.


  1. Create a basic IF statement for conditional logic.
  2. Calculate the compound interest using the FV function.
  3. Use VLOOKUP to search for data in a table.
  4. Create a nested IF statement for more complex conditions.
  5. Use the INDEX-MATCH combination for more flexible searches.
  6. Calculate the future value of an investment.
  7. Use the SUMIF function to add values based on a condition.
  8. Calculate the present value of future cash flows.
  9. Create a simple data validation rule.
  10. Use the COUNTIF function to count cells based on a condition.
  11. Sum the values in column A.
  12. Calculate the average of a range of numbers.
  13. Find the highest value in a dataset.
  14. Count the number of cells with text in a range.
  15. Calculate the product of values in a column.
  16. Determine the median of a range of numbers.
  17. Count the occurrences of a specific value in a column.
  18. Calculate the standard deviation of a dataset.
  19. Extract text using the MID function.
  20. Concatenate values from different cells.

Charts and Visualization

  1. Create a basic bar chart to visualize data.
  2. Generate a line chart to show trends over time.
  3. Create a pie chart to display proportions.
  4. Add data labels to a chart for better clarity.
  5. Customize the axes on a chart.
  6. Create a stacked column chart to compare multiple categories.
  7. Generate a scatter plot to explore relationships between variables.
  8. Create a dynamic chart using named ranges.
  9. Add a trendline to a chart for forecasting.
  10. Insert a chart title and axis labels.
  11. Create a line chart to display sales trends over time.
  12. Build a bar chart to compare product sales.
  13. Generate a pie chart to show the distribution of expenses.
  14. Design a waterfall chart to display profit and loss breakdown.
  15. Build a heat map to visualize data density.
  16. Create a radar chart to compare performance across categories.
  17. Generate a Gantt chart to plan project timelines.
  18. Design a box plot to display data distribution and outliers.
  19. Create a dynamic dashboard using slicers and interactive elements.
  20. Generate a scatter plot to visualize the relationship between age and income.

Data Analysis

  1. Use the SUMPRODUCT function for array calculations.
  2. Calculate the standard deviation of a dataset.
  3. Create a histogram to visualize frequency distribution.
  4. Calculate the correlation coefficient between two variables.
  5. Perform regression analysis to model relationships.
  6. Use the AVERAGEIF function to calculate a conditional average.
  7. Analyze data with a pivot table.
  8. Create a calculated field in a pivot table.
  9. Generate a pivot chart from pivot table data.
  10. Use the TREND function to predict future values.
  11. Create a pivot table to summarize sales data.
  1. Filter data based on multiple criteria using advanced filtering.
  2. Use the VLOOKUP function to find corresponding data.
  3. Calculate the percentage change between two values.
  4. Create a histogram to visualize data distribution.
  5. Calculate the moving average for a time series.
  6. Use the INDEX and MATCH functions for advanced data retrieval.
  7. Perform regression analysis on a dataset.
  8. Generate a bar chart to visualize monthly expenses.
  9. Identify and remove duplicate values from a dataset.

Advanced Techniques

  1. Use array formulas for complex calculations.
  2. Apply conditional formatting to highlight specific cells.
  3. Create a dynamic named range for flexible data ranges.
  4. Use Goal Seek to achieve a specific result.
  5. Create a data table to perform multiple calculations.
  6. Build a scenario manager to analyze different scenarios.
  7. Use the INDIRECT function for dynamic cell references.
  8. Protect cells or sheets with a password.
  9. Create a user-defined function (UDF) in VBA.
  10. Use the GETPIVOTDATA function to extract data from a pivot table.
  11. Use conditional formatting to highlight data trends.
  12. Build a data table for sensitivity analysis.
  13. Build a macro to automate repetitive tasks.
  14. Use Power Query to transform and consolidate data.
  15. Build a custom add-in to extend Excel’s functionality.
  16. Explore Power Pivot for advanced data modeling.
  17. Calculate the NPV (Net Present Value) of a series of cash flows.
  18. Apply the INDEX-MATCH combination to retrieve specific data points.
  19. Use the TRANSPOSE function to switch rows and columns.
  20. Implement array formulas to perform calculations across multiple cells.

Automation and Macros

  1. Record a simple macro to automate a task.
  2. Assign a macro to a button on the worksheet.
  3. Edit a recorded macro to add flexibility.
  4. Use VBA to loop through a range of cells.
  5. Create an input box in VBA to prompt user input.
  6. Use the Worksheet Change event to trigger a macro.
  7. Write VBA code to copy and paste data between sheets.
  8. Use the IFERROR function to handle errors in formulas.
  9. Create a custom ribbon tab with VBA macros.
  10. Automate data import from an external source using VBA.
  11. Write a macro to automatically sort a table by date.
  12. Develop a macro to send personalized emails to a list of recipients.
  13. Create a button to run a macro for generating monthly reports.
  14. Use the IFERROR function to handle errors and display custom messages.
  15. Set up conditional formatting rules based on formulas for automated alerts.

Data Cleaning

  1. Remove leading and trailing spaces from text.
  2. Use the CLEAN function to remove non-printable characters.
  3. Convert text to values by removing apostrophes.
  4. Use the TRIM function to remove extra spaces.
  5. Find and replace specific text across the entire worksheet.
  6. Convert text-formatted numbers to actual numbers.
  7. Remove line breaks and special characters from text.
  8. Use the SUBSTITUTE function to replace text selectively.
  9. Clean up imported data by splitting columns.
  10. Identify and handle #VALUE! errors in your dataset.
  11. Convert text to lowercase/uppercase.
  12. Split text from one cell into multiple cells using delimiters.
  13. Merge data from multiple cells into one.
  14. Convert dates from one format to another.
  15. Extract unique values from a column.
  16. Use the IF function to categorize data based on conditions.
  17. Apply data validation to control cell input.
  18. Trim excess spaces from text in a column.
  19. Split full names into separate first and last name columns.

Collaboration and Sharing

  1. Protect specific cells or ranges with different permissions.
  2. Track changes made by different users in a shared workbook.
  3. Combine data from multiple workbooks using Power Query.
  4. Share a workbook for simultaneous editing.
  5. Use the Review tab to add comments and annotations.
  6. Use the INDIRECT function to reference cells in another workbook.
  7. Convert a worksheet into a PDF file for sharing.
  8. Collaborate with others using Excel Online.
  9. Merge multiple workbooks into a single file.
  10. Protect formulas while allowing data entry in specific cells.

Data Import and Export

  1. Import data from a CSV file into Excel.
  2. Export Excel data to a CSV file.
  3. Import data from a text file with delimiters.
  4. Connect Excel to an external database.
  5. Export a chart as an image file.
  6. Import data from a web page using Power Query.
  7. Export filtered data to a new worksheet.
  8. Import data from a JSON file into Excel.
  9. Use Power Query to transform and clean imported data.
  10. Create a data connection to update external data automatically.
  11. Import data from a CSV file into a worksheet.
  12. Export a range of cells as a PDF document.
  13. Link data from one workbook to another.
  14. Convert a table to a CSV file for external analysis.
  15. Import data from a web page using the web query feature.
  16. Use the FILTER function to extract specific data from a larger dataset.
  17. Sort and filter data using the advanced filtering options.
  18. Apply the SUBTOTAL function to calculate various totals for filtered data.
  19. Create a drop-down list for selecting items from a predefined range.
  20. Design a data entry form for inputting new records into a database.


  1. Apply conditional formatting to highlight cells with values above a certain threshold.
  2. Customize cell borders to separate sections of a worksheet.
  3. Create a custom number format for displaying currency.
  4. Merge and center cells for a title in a worksheet.
  5. Use cell styles to quickly format headers, data, and totals.
  6. Develop a heat map to show website traffic patterns by time of day.
  7. Build a waterfall chart to illustrate financial statement changes.
  8. Create a Gantt chart to visualize project timelines.
  9. Generate a box plot to display distribution and outliers in data.
  10. Design a geographic map chart to show regional sales performance.

Time and Date Functions

  1.  Calculate the difference between two dates in years, months, and days.
  2. Determine the day of the week for a given date.
  3. Extract the month and year from a date using functions.
  4. Create a dynamic calendar by utilizing date functions.
  5. Calculate the number of workdays between two dates, excluding weekends.

Scenario Analysis

  1. Use the Data Table feature to perform sensitivity analysis on financial projections.
  2. Create scenarios using different variables to forecast sales outcomes.
  3. Implement Goal Seek to find the required inputs for achieving a specific result.
  4. Build a one-variable data table to analyze the impact of changing interest rates.
  5. Develop a two-variable data table to explore combinations of variables’ effects.
  6. Apply the OR function to check if any of multiple conditions are met.
  7. Use the AND function to verify if all specified conditions are true.
  8. Implement the NOT function to reverse the logical value of a condition.
  9. Build a formula using the IF and AND functions to apply multiple criteria.
  10. Use the IF and OR functions to create a complex conditional statement.

Array Formulas

  1. Calculate the median of a range using an array formula.
  2. Find the top N values in a dataset using the LARGE function.
  3. Use the FREQUENCY function to create a frequency distribution.
  4. Calculate the mode of a set of numbers using an array formula.
  5. Create a dynamic range using the OFFSET and COUNTA functions.

Financial Functions

  1. Calculate the future value of an investment using the FV function.
  2. Determine the present value of a cash flow using the PV function.
  3. Use the RATE function to calculate the interest rate of a loan.
  4. Calculate the payment amount for a loan using the PMT function.
  5. Apply the NPV function to analyze the profitability of an investment.
  6. Utilize the HLOOKUP function to search for data in a horizontal table.
  7. Use the MATCH function to find the position of an item in a list.
  8. Combine INDEX and MATCH functions to perform advanced lookups.
  9. Apply the INDIRECT function to create dynamic references.
  10. Utilize the CHOOSE function to retrieve data based on a numeric value.

Statistical Analysis

  1. Calculate the standard deviation of a dataset using the STDEV.P function.
  2. Find the z-score of a value using the Z.TEST function.
  3. Apply the AVERAGEIF function to find the average of data based on a condition.
  4. Use the PERCENTILE function to determine percentiles of a dataset.
  5. Calculate the covariance between two sets of data using the COVARIANCE.P function.


For what kinds of data may ChatGPT develop formulas?

If you provide ChatGPT the right input and instructions, it can generate formulas for any kind of data.

Can ChatGPT fix all spreadsheet errors?

While ChatGPT can fix the majority of typical spreadsheet problems, some complicated errors could need a more sophisticated fix. But ChatGPT can point out any error in the spreaadsheet easily. 

Can ChatGPT take the role of the requirement to learn Excel?

No,ChatGPT cannot take the place of the value to acquireknowledge by doing and exploring the potential of the Excel toolthrough practice and exploration. If someone knows all the formula ofExcel he can use Excel faster than the person who is struggling withformulas and uses ChatGPT for excel.

What are prompts for Excel ?

The proper instructions to get any formula or data for Excel is known as prompts. 



For those who struggle with formula creation or handling spreadsheet, using ChatGPT with Excel can be a life-saver. Users can produce formulas and macros quickly and easily by attaching ChatGPT with Excel.  Which also saves time and minimizes errors occurring during input of data. Additionally, ChatGPT may be used to acquire fresh Excel ideas, giving the chance to advance knowledge and develop skills. However, it is important to keep in mind that while ChatGPT can be a useful tool, it cannot take the place of  practicing and mastering Excel skills by trial and error.

Rohan Pradhan

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